Automations: Hire Faster While Your Coffee Stays Hot
Build no-drama workflows that send the right message at the right time, move candidates along, and keep teams in sync. Set it once, let it run, watch time-to-hire drop.
Real-world Examples (the good, the bad, the automated)
Manually confirming every application; some slip through; candidates feel ignored.
Instant confirmations with next steps. Time saved: ~20–40 mins/day per recruiter.
Manually emailing “You’re in the next round!” after every decision.
Triggered on stage change. Time saved: ~10 mins/candidate transition.
Chasing feedback links after every interview. Half never go out.
Auto‑send when the slot ends. Time saved: ~5–10 mins/interview; response rate ↑.
Candidates email resumes; confirmations are delayed or missed.
Automatic personalized confirmations. Time saved: ~15–30 mins/day; candidate trust ↑.
Why your future self will high‑five you
Drip‑feed genuinely useful, personalized updates so good candidates don’t drift. Your pipeline stops leaking; your brand stops guessing.
Stop babysitting inboxes. Reminders, receipts, and follow‑ups fire on time—so offers go out before competitors even book the panel.
Ship messages that sound human at scale. Candidates feel seen; your brand feels premium—without burning recruiter hours.
Kick off flows on events like application received, stage changed, or interview scheduled.
Auto replies that don’t feel robotic. Personalize with placeholders and brand tone.
Delay, schedule, and batch—so nothing slips and nobody gets spammed.
The Problem: Manual Follow-ups = Dropped Candidates
Recruiters get busy. Emails wait. Candidates ghost. Hiring slows. Rinse and repeat. Your process shouldn’t hinge on calendar luck.
Symptoms: unanswered applications, late interview reminders, inconsistent status updates, and a Slack thread called “Did we email them yet?”.
The Fix: Automated Flows That Respect People and Process
Use prebuilt or custom flows to keep momentum without losing the human touch. Every step is transparent, editable, and logged.
Acknowledge every applicant instantly with a tailored message and next steps — whether they applied via your career page or your integrated email inbox (Gmail included).
When a candidate advances, they hear it first—no pm ping required.
Respectful, branded, and personalized—because “no” can still be useful.
Auto-remind interviewers to submit feedback, or escalate when SLAs slip.
After interviews finish, automatically send candidates a quick survey link to rate their experience and share feedback.
When someone emails you a resume to your connected Gmail, fire an instant, personalized confirmation email.
How Automations Work (30‑Second Tour)
Pick a Trigger
Application received, stage advanced, interview created, feedback overdue.
Add Actions
Send email, update status, nudge team, schedule next step—stack as needed.
Set Timing
Instant, delayed, or scheduled windows. Respect working hours and SLAs.
Preview & Ship
Dry-run any flow. Full audit trail for peace of mind and compliance.
Automate touchpoints that keep momentum without adding meetings.
Every candidate hears back. No more ‘did they get an email?’
Centralized logs and templates ensure quality and compliance.
Ready to put hiring on autopilot?
Start with a simple “application received” flow, then layer in progress updates and team nudges.
Enable AutomationsFAQs
1) How can I set up these automations?
Go to Settings → “Automation”. Configure triggers, templates, and timing as needed.
2) Can I customize the email templates?
Yes. All templates are fully editable. Use placeholders to personalize subject and body content.